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Access and requests

Filming for class projects on campus

As a current ASU student you may film (which includes photography, motion picture, video recordings, or written or spoken statements) at many facilities and locations on all ASU campuses for class projects, provided you first secure permission from authorized ASU decision makers.

If you are a current ASU student wanting to make a project that is NOT an assigned class project, then please click here.

For each film you do as assigned classwork, you will need to fill out the ASU Student Film Safety Declaration (ASU Student Film Safety Declaration) telling your instructor if you have any of the elements that require a Faculty Safety Review Meeting. You still need to fill out the form even if you don’t have any safety issues.

You will receive a confirmation through the DocuSign process. DOWNLOAD this form for your records.

ASU location filming process

The Student Filming Agreement and Safety Policy document is used to secure authorization for the film session location/facility. It is each student's responsibility to obtain permission from an authorized ASU facility representative. This decision-maker will sign and approve each filming location that you would like to use.

Note: For classwork filming, the application must be submitted at least three business days prior to the film date, as ASU requires this amount of time to process your request.

If you are a student but NOT filming for a university project, then you need to apply at https://brandguide.asu.edu/requests/approvals/commercial-filming-photography

To request access to ASU on-campus locations, you will need to do the following steps:

  1. For the area you want to access, find out who oversees that area and can give you permission to film (references are included below) when you request it;
  2. Once you have secured permission from a location representative via email, follow the link to the ASU Student Film Location Agreement and fill it out and submit the DocuSign form. This signed agreement will go to the facility representative where they can acknowledge their approval. When you get back their signed form, download it for your records;
  3. Below you will find the Student Filming Application where you will identify where and when you want to film and upload the Signed ASU Student Film Location Agreement as well as the signed ASU Student Film Safety Declaration. If you have more than one location for filming, you will need to do a separate application for each location.
  4. Barring any issues with permissions, you will receive your approved ASU Filming Permit through email within three (3) business days.
  5. Instructions are on the permit instructing you to notify ASU police the day before you come on campus. Instructions are on the permit to do so. Then when you arrive on campus the day of your film session, you will call them. If you have any weapons on campus for the filming of scenes, ASU Police will visit your location on campus to inspect them.

Note: For classwork filming, the application must be submitted at least three business days prior to the film date, as ASU requires this amount of time to process your request. Students are not allowed to film non-class related projects on-campus but can go to the Brand Guide and apply for a commercial permit at Commercial Filming and Photography on Campus

Before submitting your ASU Student Film Location Application, you will need to upload the following documents:

 

The ASU Student Film Location Agreement document is used to secure authorization for the session location/facility. A separate agreement must be completed for each location request. It is each student's responsibility to obtain permission from an authorized ASU decision-maker who will sign and approve each filming location that you would like to use.

An approved ASU Location Permit will be emailed to you as a PDF the day before your filming date if not earlier completed forms are received. The permit includes instructions for contacting ASU Police in advance and on the day of your production before you start to film.

Note: For all ASU exterior and interior locations, students must apply at least 3 days before your scheduled session through the online application. That time is required to generate the permit and notify ASU Police. You must be filming for an ASU class to gain access to ASU exterior and interior locations. Permits are emailed as a PDF to the student that has made the request at least 24 hours before your scheduled filming date.

Exterior locations

With permission, most on-campus exterior locations are available Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday. 

Locations not listed below still require permission to film. For all other locations, contact the ASU location coordinator to request permission to film.

Special permission needed:

  • ASU parking lots and structures – This formal request requires five (5) days in advance, in addition to the three (3) days notice for a permit for a total of  eight (8) days. Send your ASU Student Film Location Agreement through DocuSign to Adam Petzold at adam.petzold@asu.edu with the date and time range you want to film as well as by identifying the lot or structure by its number designation, date and time you want to film, Identify the lot or structure (map for reference) and state what class you are filming for, the name of your instructor and their email.
    • You will upload a copy of the email reply from Adam Petzold with the Online Application to be processed.
  • Athletic facilitiesYou will need a minimum of two weeks to get a decision on the availability of the location. You also can request access to ASU’s athletic facilities, such as the track stadium, baseball and football fields, swimming complex and a variety of other filming locations. Request access through the athletics facilities representative and include your script with request. 
  • Athletic fields – Like everything on campus, you can film in the athletic fields located at the exterior of the Sun Devil Fitness Complex. You will need to go to the front desk at the SDFC to request permission and they will sign the Student Filming Agreement and Safety Policy (for on-campus location filming only) Form located on the Location Filming website. There is currently no specific contact name at the SDFC to give you permission to film.
  • Driving scenes – You can film on McAllister which runs from University to Apache and Orange leading to the ASU Bookstore. You need to do the online application and request the area of the roads where you want to film. On-campus driving scenes are restricted to Saturdays and Sundays on non-football and basketball Gamedays. Request permission to film driving scenes on McAllister on ASU’s Tempe campus.
  • Filming in the desert – Students frequently want to film in the desert. Understand that every piece of desert is owned by someone, either privately or by a municipality such as the state, county or city. If you are looking for a desert location, there is a great desert location at ASU West on the southeast portion of campus. Scout the location and you’ll find that it is perfect for your location needs. Request permission to film desert scenes on ASU’s West campus.
  • Neighborhoods – Frequently students want to film in their neighborhoods. The guideline is that in a neighborhood you can keep the camera on private property. Once you move the camera on the sidewalk or in the street, you are obligated to get a city permit to film on the public thoroughfare.
    • If you want to film in the street, you can go to a private area with an HOA and get permission to film there. An apartment complex parking lot is ideal if you get permission from the management.
    • If you need to put a camera in the street for driving or walking scenes, you can film anywhere on campus with a road, and there are some dorm rooms that look like apartments at both ASU West and ASU Polytechnic campus. Scout them and one of them may be of interest to you.

Interior locations

Unlike the exterior location request process, you will need to get permission from whoever is responsible for the location to sign the Facility Location Release form. This is the form online that you will need to download, get filled out and signed by whoever is responsible, and then upload with your online application form.

Interiors are more difficult to get access during the weeknights, but the weekends are always available.

Interior locations with contact info:

  • Memorial Union – You need at least one week's notice to request permission to film in the MU or you will be charged a fee for using the space. Submit a filming request for the Memorial Union and Student Pavilion.
  • Hayden Library – You need to go to the library front desk and speak with a library representative.
  • Classrooms — We always recommend you get two classrooms, one to film in and one for a green room and place to store your gear. Find two classrooms as close to each other as possible, determine the day and times you want to film, and email Sara Bieschke at the Sidney Poitier New American Film School at sara.bieschke@asu.edu and ask to make classroom reservations. You must know WHICH ROOMS IN ADVANCE and what day and time you want when you email Sara.
  • The Fine Arts Center — It is recommended that you request access to two rooms if you are filming in one. Choose your rooms first and then email Sara Bieschke at the Sidney Poitier New American Film School - sara.bieschke@asu.edu - to make a reservation.
  • Community Services Building — Students have the option to film both interiors and exteriors from 5 pm–12 am Monday through Friday (provided they stay clear of any open offices during that time) and they can film exteriors Saturday and Sunday all day until midnight. Make a reservation with the authorized facility representative for this location (you do not need their signature on the paperwork).

Student filming application

This application is for a single location only. If you have multiple locations, please submit them one-after-the-other to process the request faster. Requests must be submitted at least three business days before your requested filming day(s).

Student contact information
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, txt, pdf, doc, docx, ppt, pptx, xls, xlsx.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, txt, pdf, doc, docx, ppt, pptx, xls, xlsx.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, txt, pdf, doc, docx, ppt, pptx, xls, xlsx.

Please ensure that the signed  ASU Student Film Location Agreement and the signed ASU Student Film Safety Declaration are both attached to this application before submitting.

By submitting this form, I acknowledge and understand that the Student Filming and Safety Policy and ASU Film Safety Policy Declaration documents must also be completed, signed and submitted at least three business days prior to the filming date in order to receive approval to film on campus.

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