Filming for class and club projects on campus
Step-by-step guide for ASU student location filming process
The ASU Student Locations Agreement Form and the ASU Production Agreement documents are used to secure authorization for the film session location/facility. It is each student's responsibility to obtain permission from an authorized ASU facility representative. This decision-maker will sign and approve each filming location that you would like to use.
On-campus filming is generally restricted to Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday. Contact the facility representative for accurate filming schedules of availability. For guidance, there is additional facility representative Information below.
To request access to ASU on-campus locations, you will need to do the following steps:
- For the area you want to access, find the person who is the authorized decision-maker for the specific location who can give you permission to film on the dates and times that you want to film. You will find a number of those facility representative contacts by scrolling down the page under the Exterior Locations and Interior Locations sections.
- Once you have secured permission from a location representative via email, follow this link to the ASU Student Location Agreements Form and fill it out and submit the form. It will automatically forward to the person who approved your request in Step 1 when you input their name and email address into the form and then they will countersign it and it will go back to you. Download the approval form for your records and upload it to the Student Location Filming Permit Application at the bottom of this webpage.
- At the bottom of this webpage, you will find the Student Location Filming Permit Application where you will identify where and when you want to film and then upload the signed ASU Student Locations Agreement Form as well as the signed ASU Production Agreement. If you have more than one location for filming, you will need to do a separate application for each location.
- Barring any issues with permissions, you will receive your approved Student Filming Location Permit through email within three (3) business days.
- Instructions are on the permit instructing you to notify ASU police the day before you come on campus, and then again when you arrive on campus the day of your film session. If you have any weapons on campus for the filming of scenes, ASU Police will visit your location on campus to inspect them.
Note: For classwork and club-project filming, the application must be submitted at least three (3) business days prior to the production date, as ASU requires this amount of time to process your request. Students are not allowed to film non-class related projects on campus without first applying for, and receiving a commercial permit at Commercial Filming and Photography on Campus.
You can shoot exteriors at most places at any of the ASU campuses and facilities Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday. To film exteriors, please follow this link for Exterior Location requests.
The following Exterior Locations need special permission with contact information below:
- ASU parking lots and structures – This formal request requires five (5) days in advance, in addition to the three (3) days notice for a permit for a total of eight (8) days. Email Adam Petzold and identify the date and time range you want to film, the lot or structure by its number designation, the lot or structure (map for reference), what class you are filming for, and the name of your instructor and their email.
- You will upload a copy of the email reply from Adam Petzold with the Online Application to be processed. You do NOT need to send Adam the countersign ASU Student Location Filming Agreement for an additional signature. You will just upload his approval email.
- Athletic facilities – You will need a minimum of two weeks to get a decision on the availability of the location. You also can request access to ASU’s athletic facilities, such as the track stadium, baseball and football fields, swimming complex and a variety of other filming locations. Request access through the athletics facilities representative and include your script with the request.
- Athletic fields – Like everything on campus, you can film in the athletic fields located at the exterior of the Sun Devil Fitness Complex. You will need to go to the front desk at the SDFC to request permission and they will sign the Student Filming Agreement and Safety Policy (for on-campus location filming only) Form located on the Location Filming website. There is currently no specific contact name at the SDFC to give you permission to film.
- Driving scenes – Filming driving scenes outside of campus requires City Permits which will cost you fees, as opposed to filming on-campus. On the Tempe campus, you can film on both E. Orange Street and McAllister Ave which runs from University to Apache and Orange leading to the ASU bookstore. You need to do the online application and request the area of the roads where you want to film. For other campuses, you can only film on campus roads only. On-campus driving scenes are restricted to Saturdays and Sundays on non-football and non-basketball Gamedays. Request permission to film driving scenes on McAllister on ASU’s Tempe campus.
- Filming in the desert – Students frequently want to film in the desert. Understand that every piece of desert is owned by someone, either privately or by a municipality such as the state, county or city. If you are looking for a desert location, there is a great desert location at West Valley on the southeast portion of campus. Scout the location and you’ll find that it is perfect for your location needs. Request permission to film desert scenes on ASU’s West Valley campus.
- MiX Center - Students can film in the exterior of the new MiX Center in downtown Mesa that houses areas for various programs in the Herberger Institute for Design and the Arts. To reserve areas for production, use the Student Space Request for Filming and Audition Space at the MIX Center form.
- Neighborhoods – Frequently students want to film in their neighborhoods. The guideline is that in a neighborhood you can keep the camera on private property. Once you move the camera on the sidewalk or in the street, you are obligated to get a city permit to film on the public thoroughfare.
- If you want to film in the street, you can go to a private area with an HOA and get permission to film there. An apartment complex parking lot is ideal if you get permission from the management.
- If you need to put a camera in the street for driving or walking scenes, you can film anywhere on campus with a road, and there are some dorm rooms that look like apartments at both ASU West Valley and ASU Polytechnic campus. Scout them and one of them may be of interest to you.