Brand execution guidelines
Using approved ASU vendors and preferred suppliers
Creative and development vendors
In an effort to help streamline the ability to contract with suppliers that provide any or all of the following services, Purchasing and Business Services issued RFP 322204 and awarded contracts to suppliers for:
- Creative production services (design, writing, photography).
- Videography and/or animation — motion graphics.
- Web development.
- Mobile application development.
- Augmented reality and virtual reality.
The awarded vendors are contractually required to complete annual brand training, follow all ASU brand standards and provide regular reports of the work they are doing on behalf of the university.
The summary of the contracted suppliers provides contact information and the awarded services. Your unit can obtain an estimate and contract with any of these firms without conducting a formal solicitation — acquiring competitive bids is not necessary.
Discuss vendor requests with your unit’s lead communicator so they are kept aware. Clear communication with leads will prevent confusion and help reduce the time for any approvals required.
Print vendors
University policy defines how units acquire printing services and products. Learn more about print acquisition at ASU.
It is recommended that departments utilize the Print and Imaging Lab for all their print projects. The Print and Imaging Lab, ASU's in-house print facility, offers on-demand high-quality color printing, variable printing, large format printing such as posters, tradeshow graphics, student and faculty projects, and promotional product printing such as metal name tags, wood photo plaques, awards, mugs, photo panels, mouse pads and much more. The Print and Imaging Lab is also licensed as an Internal Campus Supplier for promotional products through IMG College Licensing, more commonly known as CLC. The preferred method of payment for orders is cost center and program numbers along with any work tags. The Print and Imaging Lab also accepts purchasing cards.
For assistance from the Print and Imaging Lab please email Print ASU or call 480-727-1636.
If the Print and Imaging Lab cannot accommodate the department's needs or if they would like to use services from an external supplier, the department must submit a requisition in the FMS for the services. Please review the Procurement Quick Reference Guide and contact Purchasing and Business Services.
Departments must comply with the university’s brand standards on all print orders.
Promotional items including apparel
Suppliers
A unit may purchase items such as shirts, water bottles or other items from any ASU-approved supplier/vendor found in ASU’s listing of contracted suppliers for the purchase of goods and services for ASU, known as SunMart.
If the item is being imprinted with any ASU-approved logo or wordmark, then a CLC licensed vendor must be used to procure the product.
All of the ASU Licensees found in SunMart have met the requirements for obtaining a license. These requirements include not just their ability to meet graphic standards but also their compliance with ethical and socially responsible business practices, including environmental stewardship and the Fair Labor Association Code of Conduct. View more information about ASU’s Trademark Management.
Apparel
As part of RFP contract #202101, the following awarded licensed apparel universitywide contractors are available to provide you with quotes, samples, artwork, availability and delivery for water-based ink T-shirts and polo-styled embroidered shirt apparel:
- ASU Print and Imaging Lab
- Anton Sport, Inc.
- BC Graphics
- College Thread, Greek House
- University Tees
- X-treme Apparel
Licensing
ASU's licensing agent, IMG College Licensing, connects the university to a wide variety of manufacturers with a listing of them on their website. Manufacturers of any products and providers of any services using or in connection with any ASU logos and trademarks must be licensed by ASU. A list of currently authorized licensees is available for review.
All items embellished with marks of Arizona State University whether for resale or internal consumption are subject to royalties.
Using only licensed vendors
- Supports ASU branding and brand standards.
- Helps adherence to the ASU Purchasing contract for all shirts and embroidery.
- Provides additional revenue for ASU.
- Indemnifies ASU against liabilities from products, and reduces risks.
- Protects the reputation of ASU and its identifying marks.
- Requires producers to adhere to ASU’s Code of Conduct that demands companies refrain from abusive labor practices and production that degrades the environment.