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Access and requests

Commercial filming and photography on campus

Each year, dozens of organizations film our campus and community. These guidelines explain how to acquire the appropriate access and permission to film on an ASU campus and define key timing and costs, where applicable. Not sure if you need to complete the ASU filming application? Use our table below to help.

On campus filming application

Filming (which includes photo, motion picture, video recording, or written or spoken statements) on any campus requires advance approval by ASU and must comply with the ASU’s filming policy, unless the filming is for personal, noncommercial use. 

NOTE: Submit your application to film on campus at least 15 business days prior to your assignment date. ASU requires this amount of time to review and process your request.

Please review the following documents prior to submitting your application to film:

To request to film on campus, please complete and submit the Filming Application below.

It may take up to five business days after submitting your filming application online to be contacted by a representative from ASU. Please note: prior to commencement of filming at ASU you will be required to complete and sign the ASU Filming Agreement.

 

 

Types of filming 

Application required

Application not required

I am not affiliated with the university in any way and was not hired by the university, but want to film on campus 

X

I belong to an organization not affiliated with the university that is hosting an event on campus, and intend to film on campus 

X

I am an approved vendor hired by an ASU unit to film on campus

X

I am an ASU unit looking to film on campus

X

I am a student looking to film on campus

Must submit Student Filming Form

I am part of a news organization

Please contact ASU Media Relations and Strategic Communications

Commercial filming and photography on campus application

Do you plan to use a drone to capture footage?:
Have you filled out the Unmanned Aircraft Systems Request Form?:
Have you received approval from ASU Risk and Emergency Management?:

Please visit this page to review and submit the forms needed to fly a drone on campus. All documentation and forms must be submitted at least 15 days prior to the requested flight date.

Primary contact Information
ASU contact information (if applicable)
NOTE: there are specific requirements related to the use of ASU trademarks, registered marks and logos.

Terms and conditions

Individuals may take photographs, film video on any campus, and record written and spoken statements (“Filming” or “Film”) for personal, noncommercial use without permission from ASU. However, such recordings may not be broadcast or used for commercial purposes. Be aware that private recordings may be prohibited in certain locations or at select events. Please also be aware of any privacy rights of the people you film or record.

Note to ASU students, faculty or staff participating in any Filming: Arizona State University and Arizona Board of Regents policies that govern your conduct also apply to images of you that are captured on Film. Therefore, you may be subject to disciplinary action if you are filmed engaging in behavior that violates ASU policies. Also be aware that, even if you do not engage in prohibited behavior, the resulting Film may offer an unflattering portrayal of you as an individual or member of a group. Please address any concerns with the appropriate ASU office and the producer of the Film before agreeing to participate.

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