Access and requests

Commercial filming and photography on campus

Each year, people and organizations from around the world film our campus and community. These guidelines explain how to acquire the appropriate access and permission to film on an ASU campus and define key timing and costs, where applicable. Not sure how to get the right permission for your project? Use our table below to help.

Filming on campus

Filming (which includes photo, motion picture, video recording, livestreaming, or written or spoken statements) on any campus requires advance approval by ASU and must comply with the ASU filming policy.

Individuals may take photographs, film video on any campus, and record written and spoken statements (“Filming” or “Film”) for personal, noncommercial use without permission from ASU. However, such recordings may not be broadcast or used for commercial purposes. Be aware that private recordings may be prohibited in certain locations or at select events. Please also be aware of any privacy rights of the people you film or record.

Types of filming	Application required	Application not required
I am not affiliated with the university in any way and was not hired by the university, but want to film on campus.	✅
I belong to an organization not affiliated with the university that is hosting an event on campus, and intend to film on campus.	✅
I am an approved vendor hired by an ASU unit to film on campus.	✅
I am an ASU unit looking to film on campus using campus employees and staff.		✅
I am a student looking to film on campus for a class project.		✅ Must submit Student Filming Form
I am an ASU student looking to film on campus for purposes not related to a class project or school assignment.	✅
I am part of a news organization.		✅ Please contact ASU Media Relations and Strategic Communications

On campus filming application

Submit your application to film on campus at least 15 business days prior to your requested filming date. ASU requires this amount of time to review and process your request.

Please review the following documents prior to submitting your application to film:

To request to film on campus, please complete and submit the Filming Application below.

It may take up to five business days after submitting your filming application online to be contacted by a representative from ASU to begin the application process. Please provide at least 15 business days prior to your proposed filming date to process your application and the required documentation and to receive final approval from ASU.

Please note: you will be required to complete and sign the ASU Filming Agreement and provide any additional documentation requested by ASU for your project. All application requests and required documentation must be approved by ASU prior to commencement of filming at any ASU facility or campus location.

Commercial filming and photography on campus application

Anticipated assignment date(s):

Assignment location(s) desired:

Company or individual requesting permission to film:

Is this request on behalf of another company? If yes, please list company name:

Do you plan to use a drone to capture footage?:

Yes

Have you filled out the Unmanned Aircraft Systems Request Form?:

Yes

Have you received approval from ASU Risk and Emergency Management?:

Yes

Not yet

Please visit this page to review and submit the forms needed to fly a drone on campus. All documentation and forms must be submitted at least 15 days prior to the requested flight date.

Primary contact Information

Name:

Title:

Phone:

Email:

ASU contact information (if applicable)

Name:

Title:

Phone:

Email:

Synopsis of film/assignment:

If this request is for still photography, describe the intended use of the image(s):

How is the final product to be distributed?:

Will any ASU logos or trademarks be visible in the photo/video?:

NOTE: there are specific requirements related to the use of ASU trademarks, registered marks and logos.

Will ASU be identified in any way?:

Terms and conditions

Individuals may take photographs, film video on any campus, and record written and spoken statements (“Filming” or “Film”) for personal, noncommercial use without permission from ASU. However, such recordings may not be broadcast or used for commercial purposes. Be aware that private recordings may be prohibited in certain locations or at select events. Please also be aware of any privacy rights of the people you film or record.

Note to ASU students, faculty or staff participating in any Filming: Arizona State University and Arizona Board of Regents policies that govern your conduct also apply to images of you that are captured on Film. Therefore, you may be subject to disciplinary action if you are filmed engaging in behavior that violates ASU policies. Also be aware that, even if you do not engage in prohibited behavior, the resulting Film may offer an unflattering portrayal of you as an individual or member of a group. Please address any concerns with the appropriate ASU office and the producer of the Film before agreeing to participate.

I accept and understand the terms and conditions.

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Filming on campus

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On campus filming application

Commercial filming and photography on campus application

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