Training and tools

Email signature

Your email signature will be seen across the university and beyond, and it’s essential to maintain a consistent and professional one — just as it is to follow the guidelines for content and design.

The below template is easy to cut and paste and ensures your email signature is on brand and mobile-friendly.

Example Signature:

First and last name
Title
Department
Arizona State University

Address line 1
Address line 2
Address line 3
p: 480-727-0000
email: firstname.lastname@asu.edu
web: www.asu.edu

facebook X (twitter) linkedin instagram youtube

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Optional statement to include:

Be the reason someone smiles today; send a Sun Award.

Instructions for Windows:

In Outlook, click on the File tab.
Click Options
Click Mail
Click Signatures
Click New and paste your signature
Click OK

Instructions for Mac:

Click Outlook in the upper left corner of your desktop window
Click on Preferences
Click on Signatures
In the bottom left corner, click +
Paste signature in the box. (It should be labeled Standard and the check box should be checked.) Close the window. The signature should now appear automatically on your email.

Example Signature:

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Templates and Libraries