Welcome

To access the Enterprise Brand and Marketing Guide, please tell us who you are.

Requests and compliance

Student Filming Application and Resources

ASU FILMING LOCATION GUIDELINES

As a current ASU student you may Film (which includes photography, motion picture, video recordings, or written or spoken statements) at many facilities and locations on all ASU campuses for class projects, provided you first secure permission from authorized ASU decision makers. If you are a current ASU student and Filming for commercial use, you must follow the procedures under the "On Campus Filming Application" tab.

Please review the below video tutorials for both safety and location request procedures.

ASU Film: Safety Guidelines from ASU Sch of Film, Dance & Theatre on Vimeo.

ASU Film: Location Guidelines from ASU Sch of Film, Dance & Theatre on Vimeo.

Filming for classwork is restricted to Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday.

NOTE: For classwork Filming, the application must be submitted at least four business days prior to shoot date, as ASU requires this amount of time to process your request. (Non-classwork Filming requires 10 days for processing. Please see "Filming On Campus Application" tab)

Upon submitting your Student Film/Photo/Video Shoot Application, download and print the following documents:

The Student Filming Agreement and Safety Policy document is used to secure authorization for the shoot location/facility. A separate agreement must be completed for each location request. It is each student's responsibility to obtain permission from an authorized ASU decision maker who will sign and approve each Filming location that you would like to use.

An approved ASU Location Permit will be emailed to you as a PDF within two business days after your completed forms are received. The permit includes instructions for contacting ASU Police in advance and on the day of your production before you start to film.

To request to Film on campus, please complete and submit the Classwork Filming Application.

NOTE: For all ASU Exterior and Interior Locations, students must apply at least 3 days before your scheduled shoot through the online application. That time is required to generate the permit and notify ASU Police. You must be filming for an ASU Class to gain access to ASU Exterior and Interior locations. Permits are emailed as a PDF to the student that has made the request at least 24-hours before your scheduled shoot date.

EXTERIOR LOCATIONS

Most exterior locations are available at all four campuses in the Valley from Monday – Thursday from 5 pm – 12 am, Friday from 2 pm – 12 am and the weekends are completely available from 5 am – 1 am.

Exterior Locations can be requested directly by going online to brandguide.asu.edu to the Filming Application and Resources page under resources on brandguide.asu.edu and filling out an Online Application under the Student On-Campus Filming Tab in the middle of the page. There is no need to upload any documentation for exterior on-campus filming except the Athletic Fields and Parking Lots and Structures.

Special Permission Needed:

  • ASU PARKING LOTS AND STRUCTURES – This formal request requires FIVE (5) DAYS IN ADVANCE - IN ADDITION TO THE THREE (3) DAYS NOTICE FOR A PERMIT - FOR A TOTAL OF 8 DAYS)

    • You must first email Wayne Gavril – wayne.gavril@asu.edu, with ASU STUDENT FILMING REQUEST in the Subject Line, Put your First and Last Name, ASU ID, Date and Time You Want to Film, Identify the Lot or Structure (use the map: https://www.asu.edu/parking/maps/tempe-current.pdf) and State that you are in the ASU School of Film, Dance and Theatre working with Professor LaMont

    • You will upload a copy of the email reply from Wayne Gavril with the Online Application to be processed.


  • ATHLETIC FACILITIES – You also can request access to ASU’s athletic facilities, such as the track stadium, baseball and football fields, swimming complex and a variety of other filming locations. Email Krystina Mallon – Krystina.mallon@asu.edu - with your script and request. You will need a minimum of two weeks to get a decision on the availability of the location.

  • ATHLETIC FIELDS – Like everything on campus, you can film in the Athletic Fields located at the exterior of the Sun Devil Fitness Complex. You will need to go to the front desk at the SDFC to request permission and they will sign the Student Filming Agreement and Safety Policy (for on-campus location filming only) Form located on the Location Filming website.

    ++ There is currently no specific contact name at the SDFC to give you permission to film.


  • DRIVING SCENES – You can film on McAllister which runs from University to Apache and Orange leading to the ASU Bookstore. You need to do the online application and request the area of the roads where you want to film. On-Campus Driving scenes are restricted to Saturdays and Sundays on NON-FOOTBALL AND BASKETBALL GAME DAYS.

  • FILMING IN THE DESERT – Frequently students want to film in the desert. Understand that every piece of desert is owned by someone, privately or municipality such as the state or county or city. If you are looking for a desert location, there is a great desert location at ASU WEST. Scout the Location and you’ll find that it is perfect for your location needs.

  • NEIGHBORHOODS – Frequently students want to film in their neighborhoods. The guideline is that in a neighborhood you can keep the camera on private property. Once you move the camera on the sidewalk or in the street, you are obligated to get a city permit to film on the public thoroughfare.

    • If you want to film in the street, you can go to a private area with an HOA and get permission to film there. An apartment complex parking lot is ideal if you get permission from the management.

    • If you need to put a camera in the street for driving or walking scenes, you can film anywhere on campus with a road, and there are some dorm rooms that look like apartments at both ASU West and ASU Polytechnic Campus. Scout them and one of them may be of interest to you.


INTERIOR LOCATIONS

Unlike the Exterior Location request process, you will need to get permission from whoever is responsible for the location to sign the Facility Location Release form. This is the form online that you will need to download, get filled out and signed by whoever is responsible, and then upload with your online application form.

Interiors are more difficult to get access during the weeknights, but the weekends are always available.

Interior Locations with Contact Info

  • MEMORIAL UNION – Email Jeff Rensel at jrensel@asu.edu to request filming. The weekends are the best time to film.

  • HAYDEN LIBRARY – you need to go down to the library front desk and speak with a library representative.

  • CLASSROOMS - (and we always recommend you get two classrooms, one to film in and one for a green room and place to store your gear), find two classrooms as close to each other and go to Jeanette Beck at the SOFDT Business Office at Dixie Gammage Hall 232. She can do an online reservation for you, and sign the section for Facility Representative.

  • THE FINE ARTS CENTER - (and again, see if you can get access to two rooms if you are filming), you will choose your rooms and then email Melissa Dickman, the Facilities Coordinator for the SOFDT. She can make a reservation for you and will sign the Facility form. Her email is mldickma@mainex1.asu.edu


Application

This application is for a single location only. If you have multiple locations, please submit them one-after-the-other to process the request faster. Requests must be submitted at least three business days before your requested filming day(s).

:

Student contact information

xxx-xxx-xxxx
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx ppt pptx xls xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.

Please ensure that the signed Student Filming Agreement and the signed ASU Film Policy are both attached to this application before submitting.

By submitting this form, I acknowledge and understand that the Student Filming and Safety Policy and ASU Film Safety Policy Declaration documents must also be completed, signed and submitted at least three business days prior to the shoot date in order to receive approval to film on-campus.