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Student Filming Application and Resources

ASU FILMING LOCATION GUIDELINES

As a current ASU student you may Film (which includes photography, motion picture, video recordings, or written or spoken statements) at many facilities and locations on all ASU campuses for class projects, provided you first secure permission from authorized ASU decision makers. If you are a current ASU student and Filming for commercial use, you must follow the procedures under the "On Campus Filming Application" tab.

Please review the below video tutorials for both safety and location request procedures.


For each film you do as assigned classwork, you will need to fill out the ASU Safety Policy Declaration (NAFS | Safety Policy Declaration) telling your instructor if you have any of the elements identified as a Safety Issue. You still need to fill out the form even if you don’t have any Safety Issues.
You will receive a confirmation through the DocuSign process. DOWNLOAD this form for your records.

ASU LOCATION FILMING PROCESS: The Student Filming Agreement and Safety Policy document is used to secure authorization for the shoot location/facility. It is each student's responsibility to obtain permission from an authorized ASU Facility Representative. This decision maker will sign and approve each Filming location that you would like to use.

On-campus filming is generally restricted to Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday. Contact the Facility Representative for accurate filming schedules of availability For guidance, there is additional Facility Representative Information below:

To request access to ASU on-campus locations, you will need to do the following steps:

  1. For the Area you want to Access, find out who oversees that area and can give you permission to film (references are included below) when you request it;
  2. Once you have secured permission from a location representative via email, follow the link to the ASU Filming Agreement (ASU Filming Agreement) and fill it out and submit the DocuSign form. This signed agreement will go to the Facility Representative where they can acknowledge their approval. When you get back their signed form, DOWNLOAD it for your records;
  3. Fill out the below ASU FACILITY PERMIT APPLICATION and UPLOAD the ASU Filming Agreement you downloaded in Step 2 AND UPLOAD the completed ASU Safely Policy Declaration that you received as a c. Multiple Location Requests require Multiple ASU Facility Permit Applications for each location requested;
  4. Barring any issues with permissions, you will receive your approved ASU Filming Permit through email within Three (3) Business Days.
  5. Instructions are on the permit instructing you to notify ASU police the day before you come on-campus. Instructions are on the permit to do so. Then when you arrive on-campus the day of your shoot, you will call them. If you have any weapons on-campus for the filming of scenes, ASU Police will visit your location on-campus to inspect them.

NOTE: For classwork Filming, the application must be submitted at least four business days prior to shoot date, as ASU requires this amount of time to process your request. (Non-classwork Filming requires 10 days for processing. Please see "Filming On Campus Application" tab)

Upon submitting your Student Film/Photo/Video Shoot Application, download and print the following documents:

The Student Filming Agreement and Safety Policy document is used to secure authorization for the shoot location/facility. A separate agreement must be completed for each location request. It is each student's responsibility to obtain permission from an authorized ASU decision maker who will sign and approve each Filming location that you would like to use.

An approved ASU Location Permit will be emailed to you as a PDF the day before your shoot date if not earlier completed forms are received. The permit includes instructions for contacting ASU Police in advance and on the day of your production before you start to film.

To request to Film on campus, please complete and submit the Classwork Filming Application.

NOTE: For all ASU Exterior and Interior Locations, students must apply at least 3 days before your scheduled shoot through the online application. That time is required to generate the permit and notify ASU Police. You must be filming for an ASU Class to gain access to ASU Exterior and Interior locations. Permits are emailed as a PDF to the student that has made the request at least 24-hours before your scheduled shoot date.

EXTERIOR LOCATIONS

Most on-campus exterior locations are available Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday. Except for the below special permission Needed representatives, you can email ASU Location Coordinator Chris LaMont (clamont@asu.edu) as the Facility Representative as the decision maker for these locations.

Special Permission Needed:

  • ASU PARKING LOTS AND STRUCTURES – This formal request requires FIVE (5) DAYS IN ADVANCE - IN ADDITION TO THE THREE (3) DAYS NOTICE FOR A PERMIT - FOR A TOTAL OF 8 DAYS)
    • Send your ASU Facility Request through DocuSign to Adam Petzold – adam.p.petzold@asu.edu, with the date and time range you want to film as well as by identifying the Lot or Structure by its number designation, Date and Time You Want to Film, Identify the Lot or Structure (use the map: https://www.asu.edu/parking/maps/tempe-current.pdf) and state what class you are filming for, the name of your instructor, and their email.
    • You will upload a copy of the email reply from Adam Petzold with the Online Application to be processed.
  • ATHLETIC FACILITIES – You also can request access to ASU’s athletic facilities, such as the track stadium, baseball and football fields, swimming complex and a variety of other filming locations. Email Krystina Mallon – Krystina.mallon@asu.edu - with your script and request. You will need a minimum of two weeks to get a decision on the availability of the location.
  • ATHLETIC FIELDS – Like everything on campus, you can film in the Athletic Fields located at the exterior of the Sun Devil Fitness Complex. You will need to go to the front desk at the SDFC to request permission and they will sign the Student Filming Agreement and Safety Policy (for on-campus location filming only) Form located on the Location Filming website.

    ++ There is currently no specific contact name at the SDFC to give you permission to film.

  • DRIVING SCENES – You can film on McAllister which runs from University to Apache and Orange leading to the ASU Bookstore. You need to do the online application and request the area of the roads where you want to film. On-Campus Driving scenes are restricted to Saturdays and Sundays on NON-FOOTBALL AND BASKETBALL GAME DAYS. Email Chris LaMont (clamont@asu.edu) for permission to film Driving Scenes on Tempe Campus.
  • FILMING IN THE DESERT – FFrequently students want to film in the desert. Understand that every piece of desert is owned by someone, privately or municipality such as the state or county or city. If you are looking for a desert location, there is a great desert location at ASU WEST on the Southeast portion of campus. Scout the Location and you’ll find that it is perfect for your location needs. Email Chris LaMont (clamont@asu.edu) for permission to film Desert Scenes on ASU West campus.
  • NEIGHBORHOODS – Frequently students want to film in their neighborhoods. The guideline is that in a neighborhood you can keep the camera on private property. Once you move the camera on the sidewalk or in the street, you are obligated to get a city permit to film on the public thoroughfare.

    • If you want to film in the street, you can go to a private area with an HOA and get permission to film there. An apartment complex parking lot is ideal if you get permission from the management.
    • If you need to put a camera in the street for driving or walking scenes, you can film anywhere on campus with a road, and there are some dorm rooms that look like apartments at both ASU West and ASU Polytechnic Campus. Scout them and one of them may be of interest to you.

INTERIOR LOCATIONS

Unlike the Exterior Location request process, you will need to get permission from whoever is responsible for the location to sign the Facility Location Release form. This is the form online that you will need to download, get filled out and signed by whoever is responsible, and then upload with your online application form.

Interiors are more difficult to get access during the weeknights, but the weekends are always available.

Interior Locations with Contact Info

  • MEMORIAL UNION – There is an online form to request Student Filming Requests in the MU. Please follow the link below and the directions from there. You need at least one week's notice or you will be charged a fee for using the space. https://eoss-forms.asu.edu/form/mu-student-pavilion-film-request. You will submit the approval from the MU directly to the ASU Location Permit Application
  • HAYDEN LIBRARY – you need to go down to the library front desk and speak with a library representative.
  • CLASSROOMS - (and we always recommend you get two classrooms, one to film in and one for a green room and place to store your gear), find two classrooms as close to each other and email Jeanette Beck (Jeanette.Beck@asu.edu) at the New American Film with the rooms, day and times you want to film. She can do an online reservation and sign as the Facility Representative.
  • THE FINE ARTS CENTER - (and again, see if you can get access to two rooms if you are filming), you will choose your rooms and then email Patti Jones, the Facilities Coordinator for the SOFDT. She can make a reservation for you and will sign the Facility form. Her email is patti.jones@asu.edu.


  • COMMUNITY SERVICES BUILDING - Students have the option to film both interiors and exteriors from 5 pm - 12 am Monday - Friday (provided they stay clear of any open offices during that time) and they can film exteriors Saturday and Sunday all day and night until midnight. Make your request to Professor Chris LaMont - clamont@asu.edu as the Authorized Facility Representative. You do not need his signature on the paperwork.

Application

This application is for a single location only. If you have multiple locations, please submit them one-after-the-other to process the request faster. Requests must be submitted at least three business days before your requested filming day(s).

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Student contact information

xxx-xxx-xxxx
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx ppt pptx xls xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx pptx xlsx.

Please ensure that the signed Student Filming Agreement and the signed ASU Film Policy are both attached to this application before submitting.

By submitting this form, I acknowledge and understand that the Student Filming and Safety Policy and ASU Film Safety Policy Declaration documents must also be completed, signed and submitted at least three business days prior to the shoot date in order to receive approval to film on-campus.