As a current ASU student you may Film (which includes photography, motion picture, video recordings, or written or spoken statements) at many facilities and locations on all ASU campuses for class projects, provided you first secure permission from authorized ASU decision makers. If you are a current ASU student and Filming for commercial use, you must follow the procedures under the "On Campus Filming Application" tab.
Please review the below video tutorials for both safety and location request procedures.
For each film you do as assigned classwork, you will need to fill out the ASU Safety Policy Declaration (NAFS | Safety Policy Declaration) telling your instructor if you have any of the elements identified as a Safety Issue. You still need to fill out the form even if you don’t have any Safety Issues.
You will receive a confirmation through the DocuSign process. DOWNLOAD this form for your records.
ASU LOCATION FILMING PROCESS: The Student Filming Agreement and Safety Policy document is used to secure authorization for the shoot location/facility. It is each student's responsibility to obtain permission from an authorized ASU Facility Representative. This decision maker will sign and approve each Filming location that you would like to use.
On-campus filming is generally restricted to Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday. Contact the Facility Representative for accurate filming schedules of availability For guidance, there is additional Facility Representative Information below:
To request access to ASU on-campus locations, you will need to do the following steps:
NOTE: For classwork Filming, the application must be submitted at least four business days prior to shoot date, as ASU requires this amount of time to process your request. (Non-classwork Filming requires 10 days for processing. Please see "Filming On Campus Application" tab)
Upon submitting your Student Film/Photo/Video Shoot Application, download and print the following documents:
The Student Filming Agreement and Safety Policy document is used to secure authorization for the shoot location/facility. A separate agreement must be completed for each location request. It is each student's responsibility to obtain permission from an authorized ASU decision maker who will sign and approve each Filming location that you would like to use.
An approved ASU Location Permit will be emailed to you as a PDF the day before your shoot date if not earlier completed forms are received. The permit includes instructions for contacting ASU Police in advance and on the day of your production before you start to film.
To request to Film on campus, please complete and submit the Classwork Filming Application.
NOTE: For all ASU Exterior and Interior Locations, students must apply at least 3 days before your scheduled shoot through the online application. That time is required to generate the permit and notify ASU Police. You must be filming for an ASU Class to gain access to ASU Exterior and Interior locations. Permits are emailed as a PDF to the student that has made the request at least 24-hours before your scheduled shoot date.
Most on-campus exterior locations are available Monday–Thursday after 5 p.m., Friday after 2 p.m. and all day Saturday and Sunday. Except for the below special permission Needed representatives, you can email ASU Location Coordinator Chris LaMont (email@example.com) as the Facility Representative as the decision maker for these locations.
Special Permission Needed:
++ There is currently no specific contact name at the SDFC to give you permission to film.
Unlike the Exterior Location request process, you will need to get permission from whoever is responsible for the location to sign the Facility Location Release form. This is the form online that you will need to download, get filled out and signed by whoever is responsible, and then upload with your online application form.
Interiors are more difficult to get access during the weeknights, but the weekends are always available.
Interior Locations with Contact Info
This application is for a single location only. If you have multiple locations, please submit them one-after-the-other to process the request faster. Requests must be submitted at least three business days before your requested filming day(s).
Please ensure that the signed Student Filming Agreement and the signed ASU Film Policy are both attached to this application before submitting.
By submitting this form, I acknowledge and understand that the Student Filming and Safety Policy and ASU Film Safety Policy Declaration documents must also be completed, signed and submitted at least three business days prior to the shoot date in order to receive approval to film on-campus.